HR Project Assistant Ekaterra

Your opportunity
 

Ekaterra is currently being set up as a standalone organisation. This means we are on an exciting journey to ensure we have a fully operational People & Organisation (HR) team who can act independent from Unilever and provide excellent employee experiences. Now we are focussing on setting up our own HR operations, Payroll and Offices around the globe and we are looking for a strong, independent, pro-active, eager project coordinator to support the HR director and different HR teams in making this ambitious project happen. Are you someone that doesn’t give up before a problem is solved or an answer is found? Do you like to work in a team, connecting with a broad range of colleagues across the organisation to get things done but can also work highly independent? Do you like to structure work, easily pick up new systems, operationally strong and a good communicator? Then this might be a great role for you!

Reporting to the Employee Experience Lead (HR director) you will support operations, planning and coordination across different HR projects across the globe (HR operations, payroll, Workplace and Travel services) to ensure alignment and timely delivery of objectives for successful establishment.


Your Key Tasks

• Support and ultimately own planning of the different projects by gather input from various stakeholders (HR directors, HR colleagues in the countries, project team members)
• Support in building and maintaining the planning of the different projects
• Support resolution of cross-functional issues at global and local level, escalating risks/decisions to global teams as necessary
• Support the local countries with any questions or concerns they raise an bring these to the attention of the relevant function experts.
• Attend local and global meetings, take notes, track actions and drive progress
• Support in gathering relevant documents and data (e.g. process flows, HR reports) and building our new ekaterra processes and documents
• The project requires lots of formal documents that need to be send out, tracked, stored, and maintained. It will be your task to manage the document flows, track pending actions and completion status
• Provide operational support in ensuring invoices are raised, processed, and paid on time. Work with other functions (e.g. Finance, procurement) and vendors where and where needed
• Willing to support on any required action that will enable ekaterra to deliver our ambition to be a standalone organisation and provide excellent employee experiences

The qualities we look for in you:
ekaterra is made up of a special blend of individuals which make our teams exciting and diverse. To be part of our blend we are looking for individuals who think Green and are environmentally conscious, who understand the power of simplicity and who are accountable for their actions. We want those who infuse mastery and passion in everything they do to create great products and unforgettable experiences for our consumers.

Skills and Experience

• Driven, pro-active, agile, resilient and fun to work with
• Eye for detail, great in organising chaos and bringing structure in data & documents
• Supportive towards colleagues, firm when you need to hold others accountable
• Solution oriented, doesn’t give up when facing a challenge and can be creative in finding ways to get things done
• Can build effective relations easily and understand needs and wants of people you connect with
• Quick to think, quick to act, slow to resist
• Process oriented, analytically strong, can set priorities, loves a bit of pressure and working in a very dynamic environment
• Experience as project assistant or project coordinator
• Experience in working in a global team in an international organisation
• Fluent in English, Dutch is a pre